In Attendance: Caity, Diana, Dr. Underwood, Rachel, Laret, Brandy, Niki, Samantha, Shana, Amy, Brandy
Absent: Rob, Rhonda
Call to order: 5:37pm
President and VP Report (Diana & Rachel)-
Reaching out to new parents – Diana would like everyone to continue to reach out to parents to get more people involved. As things start returning to normal, more parents will be able to participate in end of the year activities.
Google Drive participation- Please update Calendar section – make notes. This is so helpful as reference from year to year.
Teacher’s Lounge Redesign – PTO be allowed to makeover the teacher’s lounge. Rachel will lend her knowledge to redesign it. Parent Volunteers to do the work, should not have to hire anyone to do the work.
Grade level liaisons for Invest for 22-23 school year. 6th is filled, we just need to get someone for 5, 7, 8.
PTO Positions needed for next year- Ass’t Treasurer, 3 remaining grade level INVEST liaisons, Hospitality Chair, Assistant to the External Fundraising Chair
Principal and VP(S) Reports- (Dr. Underwood)
FY22-23 budget overview – Meigs was awarded additional money for next year in their school budget. PTO asks will be reduced because a lot more will be covered by the school budget instead.
Update on bike installation – Diana will forward the emails to Dr. Underwood
New Student Orientation will be 5/05/2022 – in person @ 5:30pm.
Black and White Dance – is happening for 8th graders. Parent volunteers will be needed, but not all parents will be invited. This has traditionally been a banquet (buffet) and dance. This year it will be simplified to dessert and dance.
End of year awards – most likely will be in person for kids, and virtual (live stream for parents).
Nashville Soccer Club – Will confirm the date from Coach Johnson asap.
Outdoor classroom is coming together nicely. Just waiting for bids. It should be completed by June 30.
Music Makes Us will be doing some remodel and renovation at Meigs in 2 years.
Invest Fundraising Report (Rob)-
INVEST summary: 105% of goal was met (+$2200). (See attachment for detailed breakdown.)
Question: Could we give a graphic to parents to show where the money goes? Diana explained that a trifold pamphlet goes home with students at the beginning of INVEST.
• Thoughts for next year’s INVEST campaign (Rob is talking with Niki about some ideas for coordination and communication - esp with CitySaver at the start of the year)
• Thank you notes - they just arrived today and Rob will be sending them out in the next 2-3 weeks to all families who donated
• Crumbl Cookie thank you celebration for all students – to include all students – one cookie per kid. We did not think it was appropriate to just celebrate individual kids. Instead, have an overall celebration for the whole school (students + staff)
Treasurer’s Report (Rhonda)-
YTD Budget Report – Rhonda is not at the meeting. (No financials provided)
Secretary’s Report (Caity)-
If you need thank you cards sent, email c.f.craddock@gmail.com to let her know.
Send job descriptions to c.f.craddock@gmail.com to advertise for open PTO positions – Caity will format them so they can go to FB, IG, Meigs Memos
Communications Report (Amy)-
Keep sending updates for the Meigs Memos – please include a run time (start date-end date) so that she can remove them after they are over.
Amy ready to be Chair for 2022
Meigs Mart Update (Samantha and Brandy)-
April 20 MM transition to Samantha Eagle.
Everything new is going up on the website.
The New Student Orientation (5/5) will be Brandy running MM – live sales and pre order. We can take cash and credit cards (square) 2 cash lines, 2 credit card lines, 1 runner, 1 pre order filler. The MM will be set up in the gym, a pre order pickup area should be separate. Link sent out to incoming parents for pre orders. Sales should take place AFTER the New Student Orientation program.
Special Events & Other Means of Fundraising Report (Niki)
*This position has been voted as an Executive Board Member going forward.*
Upcoming events/fundraisers:
--Night at Macaroni Grill – 20% back (May 10)
--East Nashville Beer Works rescheduled date TBD (April 26)
--Sounds Game (June 8)
Book Fair recap – total sales $1957. Scholastic Money ($300) to be used for the library specifically – anything that Ms. Tucker-Dye needs.
Teacher Appreciation Committee Update (Shana)
Needs to submit a job description for next year to fill this position
Teacher Appreciation Week Lunch (May 2-6) – Shana would like to know what the budget is for that to provide something each day. (May 3 will be a no school day). Lunch on one day
Absent: Rob, Rhonda
Call to order: 5:37pm
President and VP Report (Diana & Rachel)-
Reaching out to new parents – Diana would like everyone to continue to reach out to parents to get more people involved. As things start returning to normal, more parents will be able to participate in end of the year activities.
Google Drive participation- Please update Calendar section – make notes. This is so helpful as reference from year to year.
Teacher’s Lounge Redesign – PTO be allowed to makeover the teacher’s lounge. Rachel will lend her knowledge to redesign it. Parent Volunteers to do the work, should not have to hire anyone to do the work.
Grade level liaisons for Invest for 22-23 school year. 6th is filled, we just need to get someone for 5, 7, 8.
PTO Positions needed for next year- Ass’t Treasurer, 3 remaining grade level INVEST liaisons, Hospitality Chair, Assistant to the External Fundraising Chair
Principal and VP(S) Reports- (Dr. Underwood)
FY22-23 budget overview – Meigs was awarded additional money for next year in their school budget. PTO asks will be reduced because a lot more will be covered by the school budget instead.
Update on bike installation – Diana will forward the emails to Dr. Underwood
New Student Orientation will be 5/05/2022 – in person @ 5:30pm.
Black and White Dance – is happening for 8th graders. Parent volunteers will be needed, but not all parents will be invited. This has traditionally been a banquet (buffet) and dance. This year it will be simplified to dessert and dance.
End of year awards – most likely will be in person for kids, and virtual (live stream for parents).
Nashville Soccer Club – Will confirm the date from Coach Johnson asap.
Outdoor classroom is coming together nicely. Just waiting for bids. It should be completed by June 30.
Music Makes Us will be doing some remodel and renovation at Meigs in 2 years.
Invest Fundraising Report (Rob)-
INVEST summary: 105% of goal was met (+$2200). (See attachment for detailed breakdown.)
Question: Could we give a graphic to parents to show where the money goes? Diana explained that a trifold pamphlet goes home with students at the beginning of INVEST.
• Thoughts for next year’s INVEST campaign (Rob is talking with Niki about some ideas for coordination and communication - esp with CitySaver at the start of the year)
• Thank you notes - they just arrived today and Rob will be sending them out in the next 2-3 weeks to all families who donated
• Crumbl Cookie thank you celebration for all students – to include all students – one cookie per kid. We did not think it was appropriate to just celebrate individual kids. Instead, have an overall celebration for the whole school (students + staff)
Treasurer’s Report (Rhonda)-
YTD Budget Report – Rhonda is not at the meeting. (No financials provided)
Secretary’s Report (Caity)-
If you need thank you cards sent, email c.f.craddock@gmail.com to let her know.
Send job descriptions to c.f.craddock@gmail.com to advertise for open PTO positions – Caity will format them so they can go to FB, IG, Meigs Memos
Communications Report (Amy)-
Keep sending updates for the Meigs Memos – please include a run time (start date-end date) so that she can remove them after they are over.
Amy ready to be Chair for 2022
Meigs Mart Update (Samantha and Brandy)-
April 20 MM transition to Samantha Eagle.
Everything new is going up on the website.
The New Student Orientation (5/5) will be Brandy running MM – live sales and pre order. We can take cash and credit cards (square) 2 cash lines, 2 credit card lines, 1 runner, 1 pre order filler. The MM will be set up in the gym, a pre order pickup area should be separate. Link sent out to incoming parents for pre orders. Sales should take place AFTER the New Student Orientation program.
Special Events & Other Means of Fundraising Report (Niki)
*This position has been voted as an Executive Board Member going forward.*
Upcoming events/fundraisers:
--Night at Macaroni Grill – 20% back (May 10)
--East Nashville Beer Works rescheduled date TBD (April 26)
--Sounds Game (June 8)
Book Fair recap – total sales $1957. Scholastic Money ($300) to be used for the library specifically – anything that Ms. Tucker-Dye needs.
Teacher Appreciation Committee Update (Shana)
Needs to submit a job description for next year to fill this position
Teacher Appreciation Week Lunch (May 2-6) – Shana would like to know what the budget is for that to provide something each day. (May 3 will be a no school day). Lunch on one day