April 27, 2023
Meigs PTO Board Meeting Minutes 4/27/2023 5:30pm
Zoom
Call to order: 5:37pm
Present: Diana Hutson, Caity Craddock, Kassandra Jackson, Rachel Roddick, Amy Cesario, Rhonda Bingham, Niki Griffin, Dr. Underwood
President and VP Report (Diana & Rachel)-
Approve meeting minutes from March meeting – Diana motioned, Rhonda Seconded. All
vote to approve
Approve last meeting budget report & YTD Budget Report – Diana Motioned, Rachel Seconded, All vote to approve.
Upcoming events (Diana)
What positions are still needed for next year? Vice President, Secretary, Treasurer, Teacher Appreciation Chair, Meigs Mart Assistant. Current board members should try to fill these positions and fill in the chart. Hope to fill these in the next two weeks so that we can vote on a slate at the next PTO meeting.
Nomination for President by current President: Diana nominates Rachel Roddick as President. Rhonda seconds the motion.
New Student Orientation is May 4, 2023 at 5:30pm.Need 5 people for Meigs Mart Sales
Carnival day is May 19, 2023- Shaffer, Miller and England are the staff contacts. Diana is the PTO contact. Already have Kona Ice Truck, RVG and Inflatables reserved. Rachel and Diana to create shopping list. 6 PTO Board Volunteers needed for concessions day of event. Teachers will create sign up genius for their stations. PTO is responsible for concessions only. Email Diana if you’re able to help out on that day – there will be two shifts.
Principal and VP Reports (Dr. Underwood)-
Green Thumb Committee Progress – Dr. Underwood met with the committee initially, but not
since. No update from that committee. Will have an update at May Meeting.
End of year Updates– So many things happening in May:
TNReady Testing is finished. It was all online, we did two run-throughs and it was successful, no disruptions.
8th grade exams and EOCs in May.
Commencement for 8th graders.
Dr. Underwood updated that he is leaving Meigs, but not retiring from MNPS. He will have another role within MNPS.
Construction is continuing for Band and Strings sections, funded by Music Makes Us. Concrete being poured for outdoor classroom and outdoor eating area.
Communications Chair (Amy): Keep sending Amy any notes on events to be sent out in Meigs Memos, IG, Facebook posts.
VP of Fundraising (Niki): June 14 Sounds game – last fundraiser for this year. Met with City Saver about changes for next year – ready to sell them again next year.
Meigs Mart (Samantha): Ready for New Student Night. We expect busy sales night that night. Samantha will be working on a re order for next year.
Vintage Mart: Not sure if this will be available for New Student Night, but if not, it will be for Meigs 101.
Treasurer’s Report (Rhonda): Everything is up to date, things looking good. See Treasurer’s Report (attachment).
Old Business: Google Drive participation- Update your events and drop data in drive folder. Include procedures for events, square, passwords, etc. to help with things moving forward.
Next Meeting: TBD Adjournment: 6:07pm
Zoom
Call to order: 5:37pm
Present: Diana Hutson, Caity Craddock, Kassandra Jackson, Rachel Roddick, Amy Cesario, Rhonda Bingham, Niki Griffin, Dr. Underwood
President and VP Report (Diana & Rachel)-
Approve meeting minutes from March meeting – Diana motioned, Rhonda Seconded. All
vote to approve
Approve last meeting budget report & YTD Budget Report – Diana Motioned, Rachel Seconded, All vote to approve.
Upcoming events (Diana)
What positions are still needed for next year? Vice President, Secretary, Treasurer, Teacher Appreciation Chair, Meigs Mart Assistant. Current board members should try to fill these positions and fill in the chart. Hope to fill these in the next two weeks so that we can vote on a slate at the next PTO meeting.
Nomination for President by current President: Diana nominates Rachel Roddick as President. Rhonda seconds the motion.
New Student Orientation is May 4, 2023 at 5:30pm.Need 5 people for Meigs Mart Sales
Carnival day is May 19, 2023- Shaffer, Miller and England are the staff contacts. Diana is the PTO contact. Already have Kona Ice Truck, RVG and Inflatables reserved. Rachel and Diana to create shopping list. 6 PTO Board Volunteers needed for concessions day of event. Teachers will create sign up genius for their stations. PTO is responsible for concessions only. Email Diana if you’re able to help out on that day – there will be two shifts.
Principal and VP Reports (Dr. Underwood)-
Green Thumb Committee Progress – Dr. Underwood met with the committee initially, but not
since. No update from that committee. Will have an update at May Meeting.
End of year Updates– So many things happening in May:
TNReady Testing is finished. It was all online, we did two run-throughs and it was successful, no disruptions.
8th grade exams and EOCs in May.
Commencement for 8th graders.
Dr. Underwood updated that he is leaving Meigs, but not retiring from MNPS. He will have another role within MNPS.
Construction is continuing for Band and Strings sections, funded by Music Makes Us. Concrete being poured for outdoor classroom and outdoor eating area.
Communications Chair (Amy): Keep sending Amy any notes on events to be sent out in Meigs Memos, IG, Facebook posts.
VP of Fundraising (Niki): June 14 Sounds game – last fundraiser for this year. Met with City Saver about changes for next year – ready to sell them again next year.
Meigs Mart (Samantha): Ready for New Student Night. We expect busy sales night that night. Samantha will be working on a re order for next year.
Vintage Mart: Not sure if this will be available for New Student Night, but if not, it will be for Meigs 101.
Treasurer’s Report (Rhonda): Everything is up to date, things looking good. See Treasurer’s Report (attachment).
Old Business: Google Drive participation- Update your events and drop data in drive folder. Include procedures for events, square, passwords, etc. to help with things moving forward.
Next Meeting: TBD Adjournment: 6:07pm
| meigs_pto_meeting_minutes_4.27.23.pdf |